Exhibitor Manual

General Show Information

Shipping / Move-In & Move Out

  • Shipping Quick Facts
  • Shipping Labels
  • General Shipping Information
  • I AM DRIVING AND UNLOADING EVERYTHING BY MYSELF IN MY PRIVATELY OWNED VEHICLE (POV)-Defined as cars, pick-up trucks, vans, and other trucks primarily designed for passenger use and no larger than a Ford Econoline Van. Vehicles containing more than 300 lbs. of materials, straight trucks, bobtail, contract carriers and vehicles with trailers are NOT considered POV’s.

    Box Trucks, Cube Trucks, U-Haul Trucks, Ryder Trucks, And Other Large Rental Vans, As Well As Any Trailers Hitched To Any Vehicle Are Not Permitted In The Self-Service Hand-Carry Unloading Areas At All Times.

  • Self Unloading/Privately Owned Vehicles (POV's)

General Contractor - Freeman

FREEMAN is the Official General Contractor of INTERPHEX 2020 and will maintain a full staff on-site at the Exhibitor Service Center during set-up, show days and dismantling. All other official show contractors will also be set up in this area as well. All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services. Exhibitors who have ordered labor are asked to check-in at this desk when they are ready to install their exhibits. The person in charge of your exhibit should carefully inspect and sign for all work order forms.

Exhibitor Appointed Contractor - Deadline: March 23, 2020


Javits Center
Discount Pricing Order Deadline - April 13th, 2020

NOTICE – THE JAVITS CENTER HAS MOVED TO AN ONLINE ORDERING SYSTEM FOR…

  • Catering
  • Cleaning - Javits Labor Must Be Hired For Booth Vacuuming
  • Electrical/Lighting
  • In-Booth Security Cameras
  • Internet
  • Phone/Credit Card/Fax Lines
  • Plumbing

A NOTE FROM THE JAVITS CENTER

To provide the most innovated method of placing orders, we have moved away from forms. We are proud to announce our NEW Jake ordering portal. Please provide all of your exhibitors with the NEW Jake ordering portal link below:

Jake allows exhibitors to take control over their orders and is great assisting with service budgeting Listed below are websites Exhibitors can use:


Vendor Forms and Deadlines

What To Do And When To Do It

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information. Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the APRIL 3RD, 2020 - completing these early can save you up to 30%.

FREEMAN is the Official General Contractor of the INTERPHEX 2020 and will maintain an Exhibitor Service Center during set-up, show days and dismantling.  All other official show contractors will also be set up in this area as well.  All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed below have been appointed as the only Official Contractors providing the stated services for this event. Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.

Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.

Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

General questions? Contact Us or call (888) 334-8704.


I NEED TO ORDER…
(Click on text to access forms)

CONTRACTOR

2020 DISCOUNT DATE
(If Applicable)

TELEPHONE

Audio Visual

KVL

PLEASE SEE FORM

(914) 479-3308

Booth Cleaning

Javits Center

April 13, 2020

(877) 452-8487

Business Center

FedEx Office

PLEASE SEE FORM

(212) 216-2900

Carpet

FREEMAN

April 3, 2020

 (201) 299-7575

Catering

Cultivated

April 13, 2020

(212) 216-2400

Computers/Office Equipment

KVL

PLEASE SEE FORM

(914) 479-3308

Domestic Shipping

FREEMAN

April 3, 2020

(201) 299-7575

International Shipping

Phoenix International

PLEASE SEE FORM

(908) 355-8900

Electrical

Javits Center

April 13, 2020

(877) 452-8487

Exhibitor Insurance

Buttine Underwriters

PLEASE SEE FORM

(800) 964-4454

Floral

Spring Valley Floral

PLEASE SEE FORM

 (845) 268-7555

Furnishings

FREEMAN

April 3, 2020

(201) 299-7575

General Contractor

FREEMAN

April 3, 2020

(201) 299-7575

Hanging Signs Rigging

FREEMAN

April 3, 2020

(201) 299-7575

Host/Hostess/Models

JVA, Inc.

PLEASE SEE FORM

(702) 259-4494

Internet

Javits Center

April 13, 2020

(877) 452-8487

Labor

FREEMAN

April 3, 2020

(201) 299-7575

Material Handling

FREEMAN

April 3, 2020

(201) 299-7575

Photo and Video

Oscar & Associates

PLEASE SEE FORM

(312) 922-0056

Plumbing

Javits Center

April 13, 2020

(877) 452-8487

Rental Exhibits

FREEMAN

April 3, 2020

(201) 299-7575

Security Cameras (In-Booth)

Javits Center

April 13, 2020

(877) 452-8487

Security Guards

Citadel Security

April 23, 2020

(212) 509-5570

Telephone

Javits Center

April 13, 2020

(877) 452-8487


Exhibitor Alerts

BEWARE OF THE EXPO-GUIDE

Reed Exhibitions and INTERPHEX do NOT support the Fair Guide — it is NOT affiliated with Reed Exhibitions or INTERPHEX. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of INTERPHEX – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

BEWARE OF THE EXPO-GUIDE

Reed Exhibitions and INTERPHEX also do NOT support the Expo-Guide — it is NOT affiliated with Reed Exhibitions or INTERPHEX. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of INTERPHEX – again, do not be fooled. The Expo-Guide currently operates out of Mexico.

For further warnings on the Fair Guide and the Expo-Guide, please check out www.stopecg.org (the website was set up originally to deal with the European City Guides, but it now addresses the Fair Guide and Expo-Guide as well as several other similar matters).

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the INTERPHEX name (for example, if the solicitation requires payment made to an address in a foreign country), please contact an INTERPHEX 2020 salesperson ASAP.

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