Welcome to the 2018 INTERPHEX NY Exhibitor Manual


Vendor Forms And Deadlines

What to do and when to do it

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information.  Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the DEADLINE DATES- completing these early can save you up to 30%

FREEMAN is the Official General Contractor of INTERPHEX and will maintain an Exhibitor Service Center during set-up, show days and dismantling.  All other official show contractors will also be set up in this area as well.  All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed below have been appointed as the only Official Contractors providing the stated services for this event.  Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.
Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.   
Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.   

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show.

I NEED TO ORDER…
(Click on text to access forms)

CONTRACTOR

DISCOUNT DATE
(If Applicable)

TELEPHONE

Audio Visual

KVL

N/A

(914) 479-3308

Booth Cleaning

Javits Center

March 27, 2018

(877) 452-8487

Business Center

FedEx Office

N/A 

(212) 216-2900

Carpet

FREEMAN

March 19, 2018

(201) 299-7575

Catering

Centerplate

N/A

(212) 216-2400

Computers/Office Equipment

KVL

N/A

(914) 479-3308

Customs / International Freight

Phoenix International

Please See Forms

(908) 355-8900

Domestic Shipping

FREEMAN

Must be delivered by April 9, 2018

(201) 299-7575

Electrical

Javits Center

March 27, 2018

(877) 452-8487

Exhibitor Insurance

Buttine Underwriters Purchasing Group, LLC

N/A

(800) 964-4454

Floral

Spring Valley Floral

N/A

(845) 268-7555

Furnishings – Chairs, Tables, Etc.

FREEMAN

March 19, 2018

(201) 299-7575

General Contractor

FREEMAN

March 19, 2018

(201) 299-7575

Graphics

FREEMAN

March 19, 2018

(201) 299-7575

Hanging Signs Rigging

FREEMAN

N/A

(201) 299-7575

Host/Hostess/Models

JVA, Inc.

Payment due 7 days before start of show.

(714) 957-8300

Material Handling

FREEMAN

N/A

(201) 299-7575

Plumbing

Javits Center

March 27, 2018

(877) 452-8487

Rental Exhibits

FREEMAN

March 19, 2018

(201) 299-7575

Security Cameras (In-Booth)

Javits Center

March 27, 2018

(877) 452-8487

Security Guards

Citadel Security

N/A

(212) 509-5570

Shipments Direct to Show Site

FREEMAN

AFTER April 13, 2018

(201) 299-7575

Shipments to Warehouse

FREEMAN

NOT After April 9, 2018

(201) 299-7575

Telecommunications/Internet

Javits Center

March 27, 2018

(877) 452-8487

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an official contractor so be sure to check the list in the exhibitor manual or give us a call. Some things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong. Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

Alert to Exhibitors!!

BEWARE of the Fair Guide
Reed Exhibitions and INTERPHEX does NOT support the Fair Guide -- it is NOT affiliated with Reed Exhibitions or INTERPHEX. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of INTERPHEX – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

BEWARE of the Expo-Guide
Reed Exhibitions and INTERPHEX also do NOT support the Expo-Guide -- it is NOT affiliated with Reed Exhibitions or INTERPHEX. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of INTERPHEX – again, do not be fooled. The Expo-Guide currently operates out of Mexico.

For further warnings on the Fair Guide and the Expo-Guide, please check out www.stopecg.org (the website was set up originally to deal with the European City Guides, but it now addresses the Fair Guide and Expo-Guide as well as several other similar matters).

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the INTERPHEX name (for example, if the solicitation requires payment made to an address in a foreign country), please contact a INTERPHEX salesperson ASAP.

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