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Exhibitor Action Checklist

For assistance, please contact our Exhibitor Service Department at 888-334-8704 or 203-840-5648.

What to Do and When to Do It

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information. Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Please note the DEADLINE DATES - completing these early can save you up to 30%.

Contractor Type Contractor Name Discount Date (If Applicable) Telephone
Audio Visual KVL Date to come 914-479-3300
Badges CompuSystems, Inc. Date to come 866.600.5323
Badge Order Form Date to come 866.600.5323
Booth Carpet FREEMAN February 21 201-299-7575
Booth Furniture & Specialty Furnishings FREEMAN February 21 201-299-7575
Booth Catering Centerplate February 27 212-216-2400
Cleaning Javits Center March 3 877-452-8487
Computer Rental/Office Equipment NMR Staging & Events Date to come 800.637.2496
Customs / International Freight Forwarder PBI International February 23 908-355-8900
Electrical and Plumbing Javits Center March 3 877-452-8487
Exhibitor Insurance Buttine Underwriters Purchasing Group, LLC NO DEADLINE 800-964-4454
Floral Spring Valley Florist NO DEADLINE 845.268.6570
General Contractor FREEMAN February 21 201-299-7575
Host/Hostess/Model Judy Venn & Associates Payment due 7 days before show opening 800.553.8855; 702.259.4494
Hotel & Travel INTERPHEX Travel Desk February 24 800-388-8108
Lead Retrieval – Early Bird CompuSystems, Inc. February 4 866.600.5323; 708.786.5565
Rental Exhibits FREEMAN February 21 201-299-7575
Request to Use an Exhibitor Appointed Contractor Exhibitor Appointed Contractor Section March 4 203.840.5890; 203.840.9432
Security Guards Citadel Security NO DEADLINE 718-680-3811
Shipments Direct to Show FREEMAN Not before March 14 201-299-7575
Shipments to Warehouse FREEMAN Must be delivered by March 3 201-299-7575
Shipping - Domestic Steven Global Logistics NO DEADLINE 860-844-1000
Shipping – Domestic/International FREEMAN Transportation Must be delivered by March 3 800-995-3579
Hanging Signs FREEMAN Must be delivered by March 3 201-299-7575
Telephone/Internet Javits Center March 3 877.452.8487

Notice to Exhibitors Regarding Non-Official Contractors

Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an official contractor so be sure to check the list in the exhibitor manual or give us a call. Some things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong. Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

Alert To Exhibitors!!

BEWARE of the Fair Guide
Reed Exhibitions and INTERPHEX does NOT support the Fair Guide -- it is NOT affiliated with Reed Exhibitions or INTERPHEX. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of INTERPHEX – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

BEWARE of the Expo-Guide
Reed Exhibitions and INTERPHEX also do NOT support the Expo-Guide -- it is NOT affiliated with Reed Exhibitions or INTERPHEX. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of INTERPHEX – again, do not be fooled. The Expo-Guide currently operates out of Mexico.
For further warnings on the Fair Guide and the Expo-Guide, please check out www.stopecg.org (the website was set up originally to deal with the European City Guides, but it now addresses the Fair Guide and Expo-Guide as well as several other similar matters).

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the INTERPHEX name (for example, if the solicitation requires payment made to an address in a foreign country), please contact an INTERPHEX salesperson ASAP.

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